Up Your Emailing Game: 3 Great Hacks for New Outlook

Discover how to enhance your project emails with three simple but powerful techniques

There are many methods available for communication and collaboration within project teams. From instant messaging to collaborative workspaces, the options are endless.  

However, email stays one of the primary channels for sharing updates, sending important information, and executing orders. Its versatility and broad accessibility make it an indispensable tool.  

In this blog, I want to share three useful ‘hacks’ that I’ve used in New Outlook for Windows (also available in Outlook on the web), that I think are really good and can help you to make your emailing even more successful.   

Send individual emails to groups of people 

Do you live in fear of the bulk 'reply to all's from project updates? Why not easily send the same email to each recipient individually without the hassle of a traditional mail merge? 

Draft your email as usual, add your recipients and instead of clicking Send, click the dropdown to ‘Start mail merge’ 

An identical email will be sent to each person, with only their address in the To: line. 

Add a sketch

They say a picture tells a thousand words, so why not include one? 

In your draft mail message, click on the Draw menu. Add a Drawing canvas to your email and set your inner-artist free. This works well with a touch screen, but even with a mouse drawn picture you can share enough visual clues to get a message across. 

Quickly share a screen recording

If a picture tells a thousand words, how many does a video contain? I’m a big fan of sharing a screen recording to explain a challenge or process to someone else.

Creating, uploading and sharing videos can be a little time consuming, but now in New Outlook you can insert a recording directly into your email.

The recording is stored in your OneDrive and shared automatically with recipients.

Conclusion

I hope you'll love these little hacks as much as I do (I am easily impressed to be fair! 😃).

If you’re working day-to-day leading or coordinating project teams then your next reading should be the Your 365 Coach free eBook: Six Task Management Features You Didn’t Know Existed in Microsoft 365!  

Download it now and start the steps to being a Task Management master!  

Matthew 

Matthew Burrell is a Consultant at Your 365 Coach